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Visitor and contractor management for Australian workplaces

Real-time visibility.Continuous compliance.

VCMS brings visitors, contractors and site operations into one record. Know who is on every site, whether they are cleared to be there, and keep the evidence that proves it.

Watch the two-minute film
Illustrative interface. People, companies and records shown are examples.

Every arrival, kept as one record.

Reception, safety and site teams each see their part of the day. The invitation, the evidence, the check-in and the check-out all land in the same place.

Invite them before they leave home

Hosts send an invitation with the visit details. The person pre-registers, so reception already knows who is coming and why.

Priya RamanContractor · Coastline ElectricalOne record
Status
INVITED
  1. Invitation sentHost: Sam Doyle · Mon 16:05
  2. Documents verifiedLicence, insurance, site induction
  3. Checked inKiosk 2 · 07:12
  4. Zone accessPlant room · Level B1
  5. Checked out15:40 · record retained

Example record, for illustration.

Contractors arrive ready, or they don’t get through the gate.

Set what each site requires. VCMS checks it before the person arrives and again at the door, so a lapsed licence is a notification, not an incident.

Document verification
Licences, insurance and certificates are checked by a person, with expiry dates tracked from the day they are approved.
Inductions
Site and company inductions are completed before arrival and recorded against the person.
Document groups
Each site or type of work asks for the set of evidence it actually needs, and nothing it does not.
How contractor management works
Northgate depotRequirements for electrical work
Priya RamanCoastline Electrical
  • Electrical licenceValid to Mar 2028
  • Public liabilityValid to Jun 2027
  • Site inductionCompleted
Cleared for site
Dan KowalskiWestbrook Services
  • Electrical licenceValid to Nov 2027
  • Public liabilityExpired 3 days ago
  • Site inductionNot started
Held at check-in
Illustrative example. Names and documents are not real records.

Many sites. One platform. Clear boundaries.

Run every site from one place while each organisation, site and person sees only what their role allows.

Your organisationIts own workspace, users and records
Head office
  • Reception
  • Level 4
Northgate depot
  • Workshop
  • Plant room
  • Yard
Harbour project
  • Gate A
  • Level 3 east
Safety officerAll sitesReceptionHead office onlyWardenNorthgate depot
  • Organisation boundaries

    Each organisation works in its own workspace. Records never cross between them.

  • Roles and site scope

    People see the sites and actions their role allows, from administrator to reception.

  • Sign-in and MFA

    Single sign-on with Microsoft or Google, and multi-factor authentication for staff.

  • An audit log you can verify

    Every change is recorded with who made it and when, for review and export.

Security and access in detail

See a compliance check-in from start to finish.

A two-minute walk through the platform and a contractor’s arrival on site, with sound.

Read the platform overview

Visitors and contractors check in with the VCMS app on iPhone and Android.

VCMS overview and compliance check-in

Bring your sites into focus.

We’ll walk through VCMS with your sites, your contractor mix and the evidence you need to collect.

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